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DENTAS1.LZH
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DENTL-A4.EXE
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EXPENSE1.DOC
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1992-03-24
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14KB
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Overview:
Yo⌡ caε summarizσ al∞ revenue/expense≤ yo⌡ havσ incurreΣ fo≥ an∙ perioΣ oµ ì
time¼ fo≥ an∙ categor∙ oµ Patients¼ o≥ fo≥ an∙ individua∞ Patient«
Thi≤ screeε summarize≤ thσ revenue/expenses¼ bu⌠ thσ Activit∙ filσ i≤ thσ ì
origina∞ sourcσ oµ entr∙ fo≥ thσ individua∞ revenue/expenses.
Original entry into the activity file:
Whenever you make an entry into the Activity file, you will see this item ì
on the screen:
"REVENUE/EXPENSE FROM THIS ACTIVITY:"
Iµ yo⌡ havσ an∙ revenue/expensσ associateΣ witΦ aε activity¼ theε ente≥ thσ ì
amoun⌠ oε thσ screeε fo≥ tha⌠ activit∙ whilσ yo⌡ arσ iε thσ Activit∙ file« ì
Late≥á on¼á yo⌡á caε summarizσ al∞ oµ thσ revenue/expense≤ pe≥á Patien⌠á b∙ ì
goinτá t∩ thσ REVENUE/EXPENS┼ SUMMAR┘ MENU¼á thσ screeε wherσ yo⌡ presentl∙ ì
are«
==============
| OPTION 1: |
==============
Option 1 is to change the start or stop date of the summary. It defaults to ì
these dates:
START DATE :'01/01/1901'
STOP DATE :'12/12/2999'
Thi≤ mean≤ tha⌠ an∙ summarie≤ tha⌠ yo⌡ generatσ wil∞ bσ fo≥ ß 2,09╕ yea≥ ì
period« Let'≤ sa∙ tha⌠ yo⌡ woulΣ likσ t∩ examinσ revenue/expense≤ fo≥ ß tw∩ ì
weeδá period¼á durinτ whicΦ yo⌡ werσ oε thσ roaΣ visitinτá ßá Patient«á Iε ì
tha⌠á case¼á g∩ t∩ optioε ▒ anΣ ente≥ thσ datσ oε whicΦ thσ tw∩ weeδ perioΣ ì
begaε a≤ thσ STAR╘ date¼á anΣ thσ datσ oε whicΦ thσ tw∩ weeδ perioΣá endeΣ ì
a≤á thσá EN─ date«á No≈ you≥ report≤ anΣ summarizeΣá revenue/expensσ ì
datß wil∞ reflec⌠ jus⌠ tha⌠ tw∩ weeδ period.
==============
| OPTION 2: |
==============
Optioε ▓ allow≤ yo⌡ t∩ choosσ thσ namσ oε whoφ thσ repor⌠ i≤ summarized« ì
Thi≤á optioεá default≤ t∩ ALL¼á whicΦ mean≤ tha⌠ al∞á Patient≤á wh∩ ì
havσá revenue/expensσá item≤á representeΣá iε thσá Activit∙á filσá wil∞á bσ ì
summarized«áá Let'≤á say¼áá though¼á tha⌠á yo⌡á wisΦá t∩á summarizσá thosσ ì
revenue/expense≤á fo≥á jus⌠á onσ Patien⌠ ove≥ somσá perioΣá oµá time«á B∙ ì
invokinτ thi≤ option¼á yo⌡ caε selec⌠ onσ specifiπ Patien⌠ oε whoφ yo⌡ wisΦ ì
t∩ summarizσ data«
è
==============
| OPTION 3: |
==============
Optioε │ summarize≤ thosσ activit∙ record≤ tha⌠ mee⌠ thσ criteriß yo⌡ ì
entereΣ iε option≤ ▒ anΣ 2« Theε thσ prograφ take≤ thσ summarizeΣ ì
revenue/expense≤á pe≥ Patien⌠ anΣ post≤ i⌠ permanentl∙ int∩á thesσá field≤ ì
iε thσ Patien⌠ file:
'Date revenue/expenses last summarized :'
'Summary of revenue/expenses for this Patient, all activities :'
Thi≤ mean≤ tha⌠ an∙ timσ yo⌡ summarizσ revenue/expense≤ froφ thi≤ menu¼ yo⌡ ì
caεá g∩á bacδ t∩ thσ Patien⌠ filσ anΣ examinσ thσ total≤ fo≥ eacΦá Patient« ì
Oµ course¼á yo⌡ caε prin⌠ ou⌠ thσ SUMMAR┘ REPORT¼á optioε 4¼á anΣ seσá wha⌠ ì
thosσ summarie≤ were.
In this selection, you have these choices of records from the activity file ì
to include:
1 = all records with either a positive or negative entry
2 = include only records with a positive entry
3 = include only records with a negative entry
Thσ inten⌠ oµ thesσ │ choice≤ i≤ t∩ allo≈ yo⌡ t∩ segregatσ eithe≥ revenuσ ì
o≥ expensσ items¼ iµ desired¼ froφ thσ res⌠ oµ thσ records«
Afte≥ selectinτ froφ thosσ choices¼ yo⌡ caε theε invokσ thσ Selectioε ì
Criteriß Menu« Observσ thesσ options:
---------------------------------------------------------------------------
At this menu you can invoke the Selection Criteria Menu. |
[applies to records in the Activity file] |
0 = Bypass this selection, do not invoke the Selection Criteria Menu.
[default]
1 = Invoke the Selection Criteria Menu. |
|
---------------------------------------------------------------------------
è
Afte≥ havinτ madσ an∙ selection≤ a⌠ thσ Selectioε Criteriß Menu¼ iµ any¼ ì
yo⌡ caε theε observσ thi≤ logic:
---------------------------------------------------------------------------
Calculation of hourly rates, if any. |
|
By default, the program assumes that any values it pulls from each activity ì
record are complete and do not require any further processing. Any ì
calculations, for example, of hourly rate by elapsed time have already been ì
executed by the Billings module, if invoked. If the Billing option is not ì
invoked on the Install menu, then any value that you have entered into the ì
bottom of an activity record is assumed to be in its final form.
If, however, the value you have entered is a preliminary one, such as ì
hours, and requires further calculations, then enter 'T' or 'Y' here. Once ì
so selected, this option will assume that you have been entering hourly ì
values and will then multiply those numbers times an hourly rate. |
|
---------------------------------------------------------------------------
==============
| OPTION 4: |
==============
Option 4 prints the SUMMARY REPORT for all these activities summarized in ì
Option 3.
At this option, you have four choices:
0 = No report, return to prior menu
[default]
1 = Report by company name
2 = Report sorted by summarized value,
in ascending order
3 = Report sorted by summarized value,
in descending order
==============
| OPTION 5: |
==============
Statements:
The Statements selection has it own menu, the Statements Menu.è
Some of the selections contained within this function are interrelated, ì
such as choosing the start/stop date of the summary in Revenue/Expense also ì
selects the same range in the Statements.
This Menu is a true accounting module, unlike the Proposal/Invoice sections ì
in the program that are word processing in nature.
Options 1 and 2 within the Statements Menu will create the statements for ì
you after you have defined some default values in option 3. They draw ì
their financial data from the activity records. They will both print out ì
the same values on each statement, but the Detail Statement will show you ì
the activities that were summarized to the statement.
Remember that the statements module will take all positive values, add them ì
together, then subtract any negative ones it finds in activity records. ì
This is important to know if you want to reflect payments made against an ì
account, as with a CPA, or if you want to show payoff history associated ì
with a debtor in a collections system.
==============
| OPTION 6: |
==============
"6) Add-on interest"
Thi≤á featurσá wil∞á calculatσ add-oε interes⌠ anΣ wil∞ theεá placσá thosσ ì
charge≤ int∩ ß newl∙ createΣ activit∙ record« Oncσ selected¼ optioε ╢ wil∞ ì
theεá upgradσá thσ summarizeΣ valuσ durinτ thσ postinτ proces≤á t∩á reflec⌠ ì
thesσ additiona∞ charges«
Utmos⌠á cautioεá mus⌠ bσ useΣ witΦ thi≤ functioε sincσ i⌠ doe≤á creatσá ne≈ ì
activit∙ records¼á eacΦ witΦ ne≈ value≤ iε thσ Revenue/Expensσá field«á T∩ ì
understanΣá thσ logiπ oµ thi≤ feature¼á creatσ aε administrativσ recorΣ fo≥ ì
yourselµ iε thσ Patien⌠ file«á Froφ thi≤ recorΣ oε thσ Patien⌠ Ge⌠ screen¼ ì
pres≤á [F6▌ repeatedl∙ t∩ invokσ thσ Ac⌠ No≈ [TM▌ feature«á Ac⌠á No≈á [TM▌ ì
mean≤ 'activit∙ now'¼ anΣ wil∞ presen⌠ ß blanδ activit∙ recorΣ t∩ you« Iε ì
eacΦ oµ thesσ blanδ records¼á ente≥ somσ valuσ iε thσ Revenue/Expensσ fielΣ ì
t∩á reflec⌠ amoun⌠ owed¼á let'≤ say«á Afte≥ yo⌡ havσ createΣ ß numbe≥ oµ ì
sucΦá records¼á comσá bacδá t∩ thi≤á 'REVENUE/EXPENS┼á SUMMAR┘á MENU'¼á anΣ ì
experimen⌠ witΦ selectioε ╢ fo≥ jus⌠ thosσ activit∙ record≤ associateΣ witΦ ì
you≥ singlσ administrativσ recorΣ iε thσ Patien⌠ File.
Option 6 displays these four items:
-------------------------------------------------------------------------
Add-on interest calculation: |
Turn feature On or Off |
[ 'T' = true or yes; 'F' = false or no ] |
è Default name for calculation:
Annual rate, as a percentage: |
|
|
Enter period of calculation: yearly, monthly, weekly, daily |
[1 = yearly, 2 = monthly, 3 = weekly, 4 = daily] |
-------------------------------------------------------------------------
Thσá defaul⌠ namσ useΣ iε thi≤ calculatioε i≤ 'interest'¼á thougΦ yo⌡ coulΣ ì
placσ anythinτ yo⌡ wisΦ there¼á sucΦ a≤ 'othe≥ charges'«á Thσ annua∞á ratσ ì
mus⌠ bσ entereΣ a≤ ß percentage¼á sucΦ a≤ '12.00'¼á no⌠ a≤ ß decima∞ value« ì
Thσ perioΣ oµ calculatioε give≤ yo⌡ thesσ options:
▒ ╜ yearly¼ ▓ ╜ monthly¼ │ ╜ weekly¼ ┤ ╜ daily
Let'≤á sa∙ tha⌠ yo⌡ haΣ selecteΣ '12.00º a≤ you≥ percentagσ anΣ numbe≥á onσ ì
fo≥á thσ period¼á signifyinτ ß yearl∙ calculation«á Iµ thσ ne⌠á summarizeΣ ì
valuσá oµá thσá relevan⌠ activit∙ record≤ i≤ $100¼á theε thσá prograφá wil∞ ì
calculatσ yearl∙ interes⌠ oµ $12«á Iµ yo⌡ selec⌠ thσ monthl∙ timσá period¼ ì
thσá calculateΣá interes⌠ wil∞ bσ 1/1▓ oµ that¼á o≥ $1.00«á Iµ yo⌡á selec⌠ ì
weekly¼á theε i⌠ use≤ 1/5▓ oµ thσ yearl∙ interes⌠ fo≥ thσ calculateΣ value«
Iµ yo⌡ selec⌠ daily¼á theε thσ prograφ wil∞ promp⌠ yo⌡ fo≥ thi≤á additiona∞ ì
information:
-------------------------------------------------------------------------
Since you selected daily interest, |
please establish leap year preference, if any. |
Use leap year
[ 'T' = true or yes; 'F' = false or no ] |
|
-------------------------------------------------------------------------
Iµ yo⌡ elec⌠ t∩ establisΦ lea≡ yea≥ preference¼ theε thσ prograφ wil∞ firs⌠ ì
determinσ iµ thσ curren⌠ calenda≥ fall≤ oε ß lea≡ year«á Iµ so¼ i⌠ divide≤ ì
yearl∙ interes⌠ b∙ 36╢ t∩ arrivσ a⌠ dail∙ interest« Otherwise¼ thσ prograφ ì
use≤ 36╡ a≤ thσ divisor.
Iµ yo⌡ ente≥ 'Fº t∩ establisΦ lea≡ yea≥ preference¼ theε thi≤ prograφ wil∞ ì
alway≤ usσ 36╡ a≤ thσ divisor¼ regardles≤ oµ thσ statu≤ oµ lea≡ year.
Showεá belo≈á i≤ aε examplσ oµ ho≈ thi≤ logiπ work≤ wheε useΣá agains⌠á thσ ì
tes⌠á datßá tha⌠ come≤ witΦ thσ program¼á wheε thσ interes⌠ ratσ i≤ se⌠á t∩ ì
12%¼ calculateΣ monthly:
-------------------------------------------------------------------------
All detail Revenue/Expense records from the Activity File |
|
Fourcolor Data Systems, Category is : 1 |
$ 33.50, occurred on 03/17/1986èTotal Revenue/Expense= $ 33.50
Calculated add-on interest: $ 0.34
Lolir Lectronics, Category is : 1
$ 18.50, occurred on 05/03/1986
$ 22.50, occurred on 04/22/1986
$ 40.00, occurred on 04/18/1986
Total Revenue/Expense= $ 81.00
Calculated add-on interest: $ 0.81
Texas Commerce Plumbing, Category is : 1
$ 40.00, occurred on 04/22/1986
$ 21.50, occurred on 03/17/1986
$ 27.50, occurred on 03/17/1986
Total Revenue/Expense= $ 89.00
Calculated add-on interest: $ 0.89
Grand total = $ 203.50 [before interest calculation] |
Add-on interest: $ 2.04 |
Grand total after interest: $ 205.54 |
-------------------------------------------------------------------------
T∩ givσ yo⌡ aε audi⌠ trai∞ oµ thi≤ informatioε iε thσ future¼á thσá prograφ ì
theεá place≤ thi≤ int∩ thσ Comment≤ fielΣ oµ thσ ne≈ activit∙ recorΣ i⌠ ha≤ ì
created:
-------------------------------------------------------------------------
|
Fourcolor Data Systems |
|
ááááAdd-oε interes⌠ calculated¼á 11/24/1991¼ Sunday¼ Novembe≥ 24¼ ì
áááá1991«áá Annua∞á rate║á 12.00%¼á calculateΣá monthly«á [Sum╜ |ì
áááá$33.50/Add-oε ñ 0.34] |
|
-------------------------------------------------------------------------
Thσ phrasσ 'Sum╜ $33.50º identifie≤ thσ summarizeΣ valuσ oµ al∞á respectivσ ì
activit∙á record≤á beforσ thσ interes⌠ wa≤ calculated«á 'Add-oεá ñá 0.34º ì
show≤á thσá add-oεá interes⌠á placeΣá int∩á thi≤á activit∙á recorΣá iεá thσ ì
Revenue/Expensσ field.